DSCTAByLaws

By-Laws

Discover Shelburne County Tourism Association

1 In these by-laws unless there be something in the subject or context inconsistent therewith

a) “Society” means DISCOVER SHELBURNE COUNTY TOURISM ASSOCIATION

b) “Registrar” means the Registrar of Joint Stocks Companies appointed under the Nova Scotia Companies Act

c) “Special Resolution” means a resolution passed by not less than three-fourths of such members entitled to vote as are present in person or by proxy, where proxies are allowed, at a general meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given.

Membership

2 The subscribers to the Memorandum of Association as such other persons as shall be admitted to membership in accordance to these by-laws and none others, shall be members of the Society, and their names shall be entered in the Register of members accordingly.

3 For the purposes of registration, the number of members of the Society is unlimited

4 Every member of the Society shall be entitled to attend any meeting of the Society and to vote at any meeting of the Society and to hold any office, but there shall be no proxy voting.

5 Membership in the Society shall not be transferable.

6 The Society shall represent and be composed of members who represent the various individuals, corporations, organizations and groups interested in the Tourism and Travel industry within the County boundary, AND who pay required $50.00 membership fee

7 No formal admission to membership shall be required and the entry in the Register of Members by the Secretary of the name and address of any organization or individual shall constitute an admission to membership in the Society

8 Membership in the Society shall cease upon the death of a member, or it, by notice in writing to the Society, he/she resigns he membership, or is he ceases to qualify for membership in accordance with these by-laws.

Fiscal Year

9 The fiscal year of the Society shall be the period from April 1^st at any year to March 31^st in the next following

Meetings

10 a) The ordinary or annual general meeting of the Society shall be held within three months after the end of the fiscal year of the Society.

b) An extraordinary general meeting of the Society may be called by the President or by the Directors at any time, and shall be called by the directors if requisitioned in writing by at least twenty-five per cent in number of the members of the Society.

10 Three day's notice of a meeting, specifying the place, day and hour of the meeting and in the case of spacial business, the nature of such business, shall be given to the members. Notice shall be given in writing and by sending it through the post in prepaid letter addressed to each member at his last known address. Any notice shall be deemed to have been given at the time when the letter containing the same would be delivered to the ordinary course of post and in proving such previce it shall be sufficient to prove that the envelope containing the notice was properly addressed and placed in the post office. The non-receipt of any notice by any member shall not invalidate the proceedings at any general meeting.

11 At each ordinary or annual general meeting of the Society, the following items of business shall be dealt with and shall be deemed to be ordinary business:

Minutes of preceding general meeting

Consideration of the annual report of the directors;

Consideration of the financial statements, including balance sheet and operating statement and the report of the auditors thereon;

Election of directors for the ensuing year;

Appointment of Auditors

All other business transacted at an ordinary or annual general meeting shall be deemed to be special business and all business shall be deemed special that is transacted at an extraordinary general meeting of the Society

13 No business shall be transacted at any meeting of the Society unless a quorum of members is present at the commencement of such business and such quorum shall consist of five members.

14 Id within one-half hour from the time appointed for the meeting, a quorum of members is not present, the meeting, if convened upon the requisition of the members, shall be dissolved. In any other case, it shall stand adjourned to such time and place as majority of the members then present shall direct and if at such adjourned meeting a quorum of members id not present, it shall be adjourned sine die

15 (a) The President of the Society shall preside as Chairman at every general meeting of the Society

(b) If there is no President or if at any meeting he/she is not present at the time of the holding the same, the Vice-President shall preside as Chairman

(c) If there is no President or Vice-President or if at any meeting neither the President nor Vice-President is present at the holding of the same, the members shall choose someone of their number to be Chairman

13 The President shall have no votes except in the case of an equality of votes. In the case of an equality of votes, he shall have a casting vote.

14 The President may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting, other then the business left unfinished at the meeting from which the adjournment took place, unless notice of such new business is given to the members.

15 At any general meeting, unless a poll is demanded by at least three members, a declaration by the President that a resolution has been carried and entry to that effect in the book of the proceedings of the Society shall be sufficient evidence of the fact, without proof of the number or proportion of the members recorded in favour of or against such resolution.

16 If a poll is demanded in manner a foresaid, the same shall be taken in such manner as the President may prescribe and the result of such poll shall be deemed to be resolution of the Society in general meeting.

VOTES OF MEMBERS

20 Every member shall have one vote and no more.

21 Unless otherwise determined by general meeting, the number of directors shall not be less than five or more than fifteen. The subscribers to the Memorandum of Association of the Society shall be first directors of the Society

22 Any member of the Society shall be eligible to be elected a director of the Society

23 Directors shall be elected by the members at each ordinary or annual general meeting of the Society

24 At the first ordinary or annual general meeting of the Society and at every succeeding ordinary or annual general meeting, all the directors shall retire from office but shall hold office until the dissolution of the meeting st which their successors are elected and retiring directors shall be eligible for re-election

25 In the event that a director resigns his/her office or ceases to be a member in the Society, whereupon his/her office as director shall ispo facto be vacated, the vacancy thereby created may be filled for the unexpired portion of the term by the Board of Directors from among the members of the Society.

26 The Society may, by special resolution, remove any director before the expiration of the period of office and appoint another person in his stead. The person so appointed shall hold office during such time only as the director in whose place he/she is appointed would have held office is he/she had not been removed

27 Meetings of the Board of Directors shall be held as often as the business of the Society may require and shall be called by the Chairman. A meeting off directors may be held at the close of every ordinary or annual general meeting of the Society with out notice. Notice of all other meetings, specifying the time and place thereof, shall be given either orally or in writing to each director within a reasonable time before the meeting is to take place, but non-receipt of such notice by any director shall not invalidate the proceedings at any meeting of the Board of Directors.

28 No business shall be transacted at any meetings of the Board of Directors unless at least one-third in number of the directors are present at the commencement of such business.

29 The Chairman or, in his/her absence, the Vice-Chairman r, in the absence of both of them, any director appointed from among these directors present shall preside as Chairman at meetings of the Board.

30 The Chairman shall be entitled to vote as a director and, in the case of an equality of votes, he/she shall have a casting vote in addition to the vote to which he/she is entitled as a director

POWERS OF DIRECTORS

31 The management of the activities of the Society shall be vested in the directors who, in addition to the powers and authorities by these by-laws or otherwise expressly conferred upon them, may exercise all such powers and do all such acts and things as may be expressly directed or required to be exercised or done by the Society in general meeting. In particular, the directors shall have the power to enlarge a co-ordinator and to determine his duties and responsibilities and his remuneration. The directors may appoint an executive committee, consisting of the officers and such other persons as the directors decide.

32 The officers of the Society shall be a President, a Vice-President, a Treasurer and a Secretary. The offices of the treasurer and secretary may be combined.

33 The directors shall elect one of their number to be the President of the Society. The President shall have general supervision of the activities of the Society and shall perform such duties as may be assigned to him by the Board of Directors from time to time.

34 The directors shall elect from their number a Vice-President. The Vice-President shall, at the request of the Board and subject to its directions, perform the duties of the President during the absence, illness or incapacity of the President, or during such period as the President may request him to do so.

35 (a) There shall be a secretary of the Society who shall keep the minutes of the meetings of members and directors and shall perform such other duties as may be assigned to him by the Board. The Board shall elect the secretary and may also elect a treasurer of the Society to carry out such duties as the Board may assign. If the directors think fit, the same person may hold both offices of secretary and treasurer.

(b) The directors may appoint a temporary substitute for the secretary who shall, for the purpose of these by-laws, be deemed to be the secretary.

AUDIT OF ACCOUNTS

36 The auditor of the Society shall be appointed annually by the members of the Society at the ordinary or annual general meeting and on failure of the members to appoint an auditor, the directors may do so.

37 The Society shall make a written report to the members as to the financial position of the Society and the report shall contain a balance sheet and operating account. The auditors shall make a written report to the members upon the balance sheet and operating account and in every such report, he/she shall state whether, in his/her opinion, the balance sheet is full and fair balance sheet containing the particulars required by the Society and properly drawn up so as to exhibit a true and correct view of the Society's affairs, and such report shall be read at the annual meeting. A copy of the balance sheet showing the general particulars and its liabilities and assets and a statement of its income and expenditure in the proceeding year, audited by the auditor, shall be filed with the Registrar within fourteen days after the annual meeting in each year, as required by law.

REPEAL AND AMENDMENT OF BY LAWS

36 The Society has power to repeal or amend any of these by-laws by a special resolution passed in the manner prescribed by law

MISCELLANEOUS

39 The Society shall file with the Registrar with its Annual Statement a list of its directors with their addresses, occupations and dates of appointment or election, and within fourteen days of a change of directors, notify the Registrar of the change.

40 The Society shall with the Registrar a copy in duplicate of every special resolution within fourteen days after the resolution is passed.

41 The seal of the society shall be in the custody of the Secretary and may be affixed to any document upon resolution of the Board of Directors.

42 Preparation of minutes, custody of the books and records, and custody of the minutes of all the meetings shall be the responsibility of the Secretary.

43 The books and records of the Society may be inspected by any member at any reasonable time within two days prior to the annual general meeting at the registered office of the Society.

44 Contracts, deeds, bills of exchange and other instruments and documents may be executed on behalf of the Society by the President or the Vice-President and the Secretary, or otherwise as prescribed by resolution of the Board of Directors.

45 The borrowing powers of the Society may be exercised by special resolution of the members.